web analytics

Scheme Coordinator

1. Role Outline

Ensure that the team members have everything they need to carry out their role and that WMAS have effective communications with the team

2. WMAS Scheme Coordinator Duties

WMAS require each team to have a Scheme Coordinator. The following duties are required by WMAS.

  • Support and motivate their team of Volunteer Responders and act as focal point for the scheme:
  • Cascade information to Scheme from the CRM.
  • Arrange regular meetings for the Scheme to provide updates, support clinicalreview of cases (patient’s details must be blanked out).
  • Liaise with the CRM to ensure that training reassessments are carried out.
  • Ensure individual training reassessment records are kept up-to-date andpassed to the Trust.
  • Record untoward incidents, problems or concerns and report details to CRMat earliest opportunity.
  • Record keeping where appropriate (expenditure, insurance documentation,).
  • Assist in raising the local profile of Volunteer Responders.
  • Ensure policies and procedures are adhered to.
  • Hold a small stock of consumables which is logged on an inventory list

3. RHVCFR Core Scheme Coordinator Duties

To support the efficient and effective operation of the scheme, RHVCFR requires the coordinator to undertake the following duties:

  • Act as the central point of coordination and information distribution for the entire team.
  • Act as the lead contact for WMAS (this is a role that WMAS require within the team)
    • Primarily this is the county Community Response Manager (CRM), the Trust Community Response Manager, the CFR Admin Team in Shrewsbury and various CFR Forum Representatives
    • Regular Attendance at Locality and Area Coordinator Meetings and dissemination of issues/items to the ECFRS Team
    • Annual submission of Asset Register/Return to WMAS
    • First point of contact for training updates, equipment recalls, operational notifications and WMAS REAP Status Changes.
    • Maintain up-to-date team contact list with WMAS
  • To maintain up-to-date Team Contact List
  • Source, order and purchase necessary new or replacement equipment andconsumables from approved suppliers.
  • Maintaining team equipment inventory and ensure equipment is periodically tested
  • Oversee and maintain CFR Call Out Record/Duty Hours Records/Asset Register/Training Register.
  • Production of Scheme Coordinators Report and relevant statistics for each Ordinary Team Meeting, and fulfil requirements for AGM.
  • Production and submission to WMAS of monthly Call Out Statistics.
  • Raising team/operational issues with WMAS both formally and informally
    • Individual queries and all-team queries
  • Ensure team are kept informed of developments – within the team and fromWMAS
  • Where appropriate, coordination of team training/awareness sessions to support CFR developments
  • Respond to new member enquiries and facilitate all liaison between new members and WMAS.
  • Liaison with Parish Councils
  • Write and issue articles for Village Newsletters
  • Responding to enquiries received via website (info@redhorsevalecfr.org.uk)

4. Equipment Coordinator Duties

  • Order all new equipment required by the team. Maintain a close liaison with the Treasurer to ensure sufficient funds are available.
  • Advise the Treasurer of advance funding requirements – notably the periodic replacement of AED batteries and electrodes.
  • Maintain an inventory of equipment that should be in each bag.
  • Maintain the Asset Register so that we have a comprehensive record of what we own, who it is issued to, where it is, and that it is checked on a regular basis (e.g. AED batteries, Pulse Oximeter batteries, etc). Needs to be maintained on Skydrive so there is one master document.
  • Check manufacturer recalls on items such as AEDs and replace-by dates on AED batteries etc.
  • Ensure that any (consumable) items that are used during a callout are replaced and that any equipment which is broken/lost is replaced.
  • Label the equipment so that we know which set (i.e. bag) it belongs to.
  • Ensure that all the CFRs – especially new CFRs – know how to use the equipment (such as the pulse oximeters that we are getting; need to be used in line with the new WMAS/JRCAR guidelines).
  • Identify new equipment that will enhance our effectiveness and ordering new equipment (as and when funds allow).
  • Be our point of coordination with WMAS on equipment matters.